Apex is an independent medical communications firm. We manage speaker bureaus and faculty for pharmaceutical education and marketing teams: recruiting the room, preparing the speaker, running the event, and reporting every detail.
A full room, on time, and on the record. Independent since 1994.
Most vendors do one of these and subcontract the rest. We have done all four, in-house, for thirty years.
Communications, scheduling, travel, venue resources, client reporting, and compliance activities are coordinated by experienced program managers, so your faculty arrives prepared and motivated and your speakers give their best presentation.
Program details are tracked meticulously. You get the data to understand outcomes and to meet corporate and government requirements.
Thousands of events, in every format the work takes. Our experience with healthcare providers, venues, audio-visual production, and content strategy means your event runs as planned and on budget, with registrations, attendance, evaluations, and transactions in one system of record.
We understand, shape, reference, display, and submit the clinical content and messaging behind your presentations and collateral.
Our on-premises communications center, with 50 communicator stations, works alongside interactive voice response, email, and internet registration. From the first invitation to the final attendee, communicators with medical knowledge sustain interest and participation in your program.
Contacts with speakers, registrants, and client field forces are handled by multiple levels of management, so answers are accurate and registrations are fast. Client stakeholders see program information through data transfer or a secure client portal.
Speaker programs live under state legislation, corporate policy, and reporting requirements for healthcare-provider spend. We built our processes around them, so the record is right the first time.
A dinner program, the way we run it. The clock changes with the format. The discipline does not.
The communications center opens registration by phone, email, and web. Faculty travel and the venue are booked and confirmed.
The speaker has the deck, the logistics, and a program manager's direct line. The attendee list is confirmed with your field team.
The program manager walks the room, tests the setup, and confirms the meal against state rules.
Prepared, on time, and motivated. That is the point of everything before this line.
Value exchanges are recorded as people arrive. No-shows and walk-ins are logged the same way.
The speaker gives their best presentation. If a moderator or web producer is part of the format, they are ours.
Attendance, evaluations, and spend are reconciled and delivered to you and your compliance team.
Faculty, field teams, and brand managers, in their own words.
This past week you executed the largest international physician training event in our history. Your team is to be commended for the outstanding support, hard work, and dedication. Every time I had a question, someone from APEX had the answer. Every time I had a problem, someone from APEX had a solution. Thank you.
There are many vendors. You are true partners. Thanks for always going the extra for us. The symposia was outstanding.
I want to say what a great job APEX has been doing. Back up supplies were as promised. The quality of the materials is excellent. Everything from soup to nuts was perfect. I would say Apex has anticipated everything, and has a back up plan in place for all of them. Thanks for job well done.
Apex helped me with a video, teleconferences, and dinner programs. They have great experience working with our sales team and are considered a resource by them. You can always count on Apex for attention to detail, promptness, updates to the team on logistics, etc.
I just wanted to reach out to all of you to thank you again for such an awesome meeting. I truly believe it was one of the best speaker training meetings we have ever hosted.
You have been so diligent in setting up the programs and communicating with me in timely fashion. It has been perfect. Thank you so much for your hard work and endless effort.
It was my first time attending the faculty speaker training meeting this past weekend and thoroughly enjoyed it. You all put in so much effort into it and it shows.
Just wanted to make sure I sufficiently told you how much I appreciate the activities and coordination of your team. Thanks for all you and the team did to make the program a success!
No forms, no sales queue. Describe the program you have in mind and we will tell you how we would run it.
Ed Eltzholtz
Senior Vice President